FilingHawk watches state and county filings, building permits, and liquor and cannabis license applications the moment they hit public databases — then routes qualified openings to home-service contractors with sequenced SMS and email follow-up.
How it works
Four steps. Each one happens in seconds — the longest wait is the SMS riding the cell network. By the time the discovery call ends, the next filing is already being scored.
State and county queues publish a new business filing, permit, or license the moment it hits the public record.
The signal is projected onto the ZIPs and trade band you set; signals outside your service area are dropped before any spend.
Trade match, project size, and source quality are weighted against your current bandwidth so the top of the queue is what you can actually take.
SMS lands within the hour of publication; if the record stays open, email and a follow-up SMS keep it warm until you book the discovery call.
What it streams
Incumbent permit feeds run on daily or weekly digests. FilingHawk streams continuously across business-entity records, contractor-licensing portals, building-permit systems, and the state-and-county queues that publish alcohol-license transfers and cannabis retail applications.
Defensibility
The data is commoditized. The defensibility is the breadth of sources, the true 24/7 streaming cadence, and the licensed-operator intelligence layer applied to alcohol and cannabis filings that incumbent feeds ignore.
Backed by:
Secretary-of-state queues · county building departments · state licensing portals · state alcohol-control boards · state cannabis-control queues · municipal permit portals.
Pick the zips and radius around your shop. Every signal is projected onto that boundary — what is outside is dropped before SMS credits are burned.
A remodel permit on a 1,200 sq ft residential in your zip outranks a commercial high-rise 40 miles out. Scoring weights trade match, project size, and the bandwidth bands you set.
First-touch SMS lands within the hour of publication, an email follows with the source citation, a second SMS pings if the record is still open a day later. Discovery-call ready, not just "see attached".
Mark a lead converted or rejected and FilingHawk learns — the model raises the threshold on similar low-yield sources and lifts quieter channels that convert. Your radar gets sharper every month.
FAQ
Permits, filings and license applications are competitive auctions. A roof-replacement permit surfaced on Monday and bid on Monday is won; the same permit surfaced Friday is gone. BuildZoom, Shovels, Construction Monitor and PermitFeed run on digests. FilingHawk streams continuously — the gap between source and SMS is minutes, not days.
It is not the data, it is the breadth and the licensed-operator intelligence layer applied to alcohol and cannabis filings. We pull from secretary-of-state queues, county building departments, state licensing portals, and the fragmented state-and-county queues that publish alcohol license transfers and cannabis retail applications — most of which incumbent feeds never touch. Defending that is a multi-year source-acquisition grind, not a UI feature.
Both are excellent permit-history products optimized for estimating and historical research. FilingHawk is a real-time routing product — the goal is to land a discovery call within hours, not to enrich a project you already have. We score, geofence, and sequence SMS and email follow-up around your trade, capacity and zip code.
HVAC, plumbing, electrical, roofing, and remodel contractors. Each trade trades differently — remodel contractors care about alcohol-license transfers as a kitchen/bar proxy, electrical cares about cannabis retail build-outs, plumbing cares about water-heater and re-pipe permits. The score weights are tuned per-trade.
A 30-minute call to set your trade, service-area zip codes, current bandwith and the SMS/email cadence you are comfortable with. Pilot is one metro at a time, billed only on qualified routed leads.
Pilot intake open
We onboard one metro at a time. Tell us your trade, service area, and current bandwidth — we will reply with the next pilot slot.
Buying questions
Cadence, coverage, what gets filtered, what a claim does, what it costs, and how it plugs into the CRM you already run.
Secretary-of-state filings and contractor-licensing portals stream the moment a new record hits the public queue — typically within minutes of publication. Building-permit systems are polled every few minutes, alcohol and cannabis queues publish on-publish, and any source that exposes an hourly webhook gets one. The gap between source and the SMS on your phone is minutes, not days.